Administrator settings

Function Description:

OneWarehouse provides a convenient and fast new administrator function so that you can better arrange other people to manage the system together. This feature allows you to designate other users as administrators and assign appropriate permissions for more effective collaboration.

• Precautions
• Add new administrator steps
• Invite again
• Remove administrator
• Merge accounts

Precautions:

1. Permission security: Ensure that users are trustworthy before granting administrator permissions to prevent abuse of permissions.
2. Timeliness of registration: Invitees must register in time to ensure that administrator permissions take effect immediately.
3. Understand the scope of permissions: When setting administrator permissions, understand the scope of each permission and ensure that permissions are allocated appropriately.
4. Maximum number of administrators: Note that the maximum number of administrators is limited to 20.
5. Avoid duplicate registration: The newly added administrator account must be made sure that it has not been registered with OneClub before.

Add new administrator steps

Step 1: Enter the administrator settings

Log in to your OneWarehouse account, find and click the "Administrator Settings" option in the account management in the upper right corner.

Step 2: Click to add an administrator

On the administrator settings page, find and click the "Add Administrator" button.

Step 3: Fill in the administrator information

• In the pop-up Add Administrator window, fill in the following information:
  • Administrator name: Enter the name of the administrator you want to add, either their real name or another identifier.
  • Administrator account: Fill in the administrator's email or mobile phone number as their login account.
  • Permission configuration content: Select or configure the administrator's permission level as needed.

Step 4: Send invitation

• After filling in the administrator information, click the "Save" button.
• The system will generate a registration invitation link and send it to the invitee's email or mobile phone.

SMS style:

【OneClub】[Inviter name] invites you to become an administrator. Please use the phone number [invitee phone number] to register. [Registration link]

Email style:

Hello, [Invitee Name] 

[Inviter Name] invites you to become an administrator. Please use 

[Invitee Email] to register a One account. After successful registration and login, you can complete the binding 

[Registration Link]

Step 5: Receive verification code and registration link:

• Invitees need to access the registration link in their email or mobile phone text message and follow the system prompts to complete the registration process.

Step 6: Complete registration and login:

• The invitee completes the account registration through the registration link. The status of the administrator who has successfully registered will be displayed as "Enabled", and the status of the administrator who has not been successfully registered will be "Authorized".
• After successful login, the new administrator can start using OneWarehouse and perform corresponding operations according to the assigned permissions.

Invite again:

• If the invitee does not receive the invitation information due to email or SMS blocking, etc., you can find the invitee on the administrator settings page, click "Reinvite" in "Actions" or copy the invitation link to send the invitation again or Provide links for invitees to operate.

Remove administrator:

• On the administrator settings page, find the user you want to remove administrator rights from, select the user, and click the "Delete" symbol.
• The system will pop up a prompt box to confirm the operation. Please make sure that the user you want to remove as administrator is the correct user.
• After confirming that everything is correct, click "OK" to remove the administrator.

Merge accounts:

The system offers a more convenient and faster third-party login experience, supporting the binding and merging of your existing manually registered accounts with third-party platforms (such as Google, Facebook, etc.). After merging, you can use third-party authorization for one-click quick login.

• Retain your original login method: After the accounts are merged, your original "email + password" login method will remain fully valid. You can freely choose to use quick login or password login.

• Account type restrictions: Currently, the "Merge Accounts" function is only available to individual users and is not supported for enterprise users.

• New Registration Instructions: If you registered a new account directly through the third-party authorization button from the beginning, the system will treat it as a one-click registration process and will not trigger a merge prompt.

Account merging operation steps

Step 1: Confirm the prerequisite registration conditions 

Before you can merge your account, you must first register an initial account on the platform via email.

Step 2: Click on third-party authorization login 

Once you are on the system login page, find and click the third-party quick login button you wish to bind.

Step 3: Trigger the merge prompt 

If the system detects that the third-party authorized email address matches the email address you originally registered manually, a "Merge Accounts" prompt window will automatically pop up. Click "Merge Accounts" in the prompt window to complete the account binding. In the future, you can directly click the corresponding third-party login button to enter the system with one click, without having to enter your password again.