Inventory sharing

Shared inventory allows products in stores on different sales platforms to be sold using the same total inventory, saving stores the work of manually adjusting and scheduling inventory.

• Precautions
• Automatically sync inventory
• Manually sync inventory
• Inventory synchronization record

Precautions

• After automatic inventory synchronization is enabled, when the available inventory quantity of a OneWarehouse SKU changes, the inventory of all products paired with this SKU on the chaining platform will change accordingly.
• Before opening, please set the "Inventory Synchronization Rules" for the OneWarehouse SKU. If no inventory synchronization rules are set, the paired products will still use the product inventory set by the original store in the connected platform store.
• After clicking to enable "Inventory Synchronization Rules", the store inventory of the platform SKU will be immediately overwritten by the available inventory of the OneWarehouse SKU. Please be sure to confirm that your available inventory data is correct before proceeding.
• Combination products do not support the inventory sharing function
• Because decimals may appear after the calculation of the allocated inventory, OneWarehouse has carried out relatively complete data processing, so there may be deviations caused by rounding off of the inventory that is partially synchronized to the upstream.
• Platforms currently supporting inventory synchronization: shopify/shopline/shopee

Stores must read the precautions carefully. After confirmation, data synchronization will start. After that, the store's product inventory on each connecting platform will be overwritten by "usable inventory". And every time the quantity of "Available Inventory" in the "Inventory" on OneWarehouse is updated, the number will be synchronized to the background of each chain platform store, and the salable quantity of the product will be updated accordingly.

1. Automatically synchronize inventory

Turn on automatic inventory synchronization. When the available inventory quantity of OneWarehouse SKU changes (when inventory increases , product purchase/return storage, inventory adjustment), Onewarehouse will synchronize the new inventory to the upstream sales platform store according to the set rules.

Inventory increase scene synchronization rule description:

Steps:

Step 1

Go to "Settings" > "Sales Platform Settings" > "Go to Settings".

Step 2

Inventory sync settings

In the general rules, OneWarehouse will synchronize the available inventory in the warehouse to the platform warehouse in proportion according to the inventory ratio of each platform-store you set.

• If you have multiple OneWarehouse warehouses, the initial default inventory used by the system is the total inventory of multiple OneWarehouse warehouses, that is, available inventory = the sum of available inventory in all OneWarehouse warehouses.
• "Available Inventory" = "Good Product Inventory" - "Pre-occupied Inventory". The store can determine whether it needs to replenish according to the "Available Inventory".

There are three types of synchronization inventory rules:

General rules: the default automatic synchronization inventory allocation rules for products (for most general products)

Customized rules (special products): Set different inventory synchronization rules for different products. After setting, the corresponding products will no longer execute general rules (for special products)

Products that do not need to be synchronized (commodity blacklist): Products that do not need to be automatically synchronized with inventory (for products that do not need to be synchronized)

General rule settings:

Example:

Analysis according to the meaning of the picture setting:

• 30% of OneWarehouse's total inventory will be allocated to shopline stores1
• 50% of OneWarehouse's total inventory will be allocated to shopline store 2
• The shopity store has not enabled inventory synchronization and will not participate in any inventory synchronization calculations

   

Custom rule settings:

Non-universal rules can be set for special products, and the corresponding products will no longer implement general rules after setting. Multiple different rules can be set to apply to the inventory allocation of different commodities.

• Click the "Add Rule" button, a product selection pop-up window will pop up , please search and select the product that needs to add rules

• You can set a name for the rule, and set the inventory ratio rule for each store synchronization for the selected SKU. After the setting is complete, click Submit

No need to sync item settings:

The products in this group will not be subject to inventory synchronization, that is, the above two rules will not be applied

• Click "Add Product"

• If you select products that do not need to apply synchronization rules, the list of products that do not need to be synchronized will be listed and can be deleted.

Step 3

Save and enable auto-sync inventory button

2. Manually synchronize inventory

Manual synchronization of inventory is one-time. Manually adjust the Onewarehouse inventory according to the set rules (when the commodity inventory increases, if there is commodity storage, inventory adjustment), the increased inventory will be automatically increased and updated to the upstream sales platform store.

Steps:

Step 1

Enter the "Inventory" > "Inventory Management" > "Manual Inventory Override" window

The synchronization inventory rules are the same as the automatic synchronization rule settings, so they will not be repeated again.

Inventory calculation formula description:

The default is total inventory and does not include defective products. You can check whether to subtract occupied inventory, frozen inventory, and include defective products.

Step 2

Click to submit the task to perform inventory coverage. The execution results can be viewed in the task center.

3. Inventory Synchronization Record

If you need to check your inventory synchronization records, you can go to "Inventory Management" >> click "Inventory Synchronization Records" in the upper right corner to view it.