Function Description
A warehouse receipt is a document that records the information of warehoused items and is used to track and manage the entry of items. This document records in detail the name, number, actual acceptance quantity and other information of the item. There are two main types: purchase warehousing and return warehousing.
Precautions
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The warehousing order cannot be "edited" after it is created: Please note that once the warehousing order is created, it cannot be edited directly. If there is an error in filling in the form, it is recommended to cancel the original warehousing form and then create a new correct warehousing form.
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Cannot be voided in the state of partial warehousing and warehousing: Please note that in the state of partial warehousing and warehousing, the warehousing order cannot be voided. Please ensure that the entered information is correct.
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The planned warehousing quantity and the actual warehousing quantity are not necessarily equal: please understand that there may be differences between the planned warehousing quantity and the actual warehousing quantity, which is normal. The final actual inventory quantity will be based on the quantity actually received by the warehouse. If the warehousing quantity does not match the actual quantity, it is recommended to confirm with the account manager.
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The system has the function of multiple expiration date order placement:which allows setting multiple expiration dates for inbound goods. This function is based on warehouse configuration. If the current warehouse does not support this function, please contact customer service for confirmation.
1. [Manual Creation] Operation Steps
Step1:
Enter the "Warehouse" - "Warehouse Management" page and click "Create Warehousing Order"
Step2: Fill in basic information
There are two delivery methods for warehousing: "self-delivery" and "Third party delivery", which are explained below:
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"Self-delivery" means delivery by a dedicated driver:
- Required consultation: "Delivery Person", "Contact Number", "Estimated Arrival Time", "Warehouse Type" (For the warehousing type, please choose purchase warehousing or return warehousing according to the actual situation)
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"Third party delivery" means delivery by express delivery:
- Required consultation: "Estimated arrival time", "Warehouse type" (for the warehousing type, please choose purchase warehousing or return warehousing according to the actual situation)
Step3: Add new products
Click 「Add Product 」to search for products that need to be put into storage through the query criteria: SKU code, international barcode, and product name
After the product is added, fill in the quantity planned to be stored in the warehouse
- If a product has no expiry date, there is no need to fill in the ‘expiry date’ field.
- If a product has only one expiry date, you can directly select the expiry date in the ‘expiry date’ field.
- If a product has more than one validity period, and the current warehouse supports [Set multiple expiration dates for inbound products], you can click 「button」>> 「Add expiration date」 next to the ‘expiry date’ field, enter the expiry date and the number of products, and fill in the permanent expiration date of 2999-12-31, then click Finish to save the inbound order.
Notice:
- Products with "validity management": priority for shipment with short validity period
- Products without "validity management": There is no fixed priority for shipment, and warehouse personnel will determine the picking of goods based on storage location.
After confirming that all the above information is correct, click "Save" on the lower right to complete the creation of the warehouse receipt.
2. [Batch Import] Operation Steps
Step1:
Enter the "Inbound" - "Inbound Management" page and click the "Batch Import" option
Step2:
For first-time import, please click "Import Template Download" to download the template, fill in the content according to the instructions and examples in the template, and then save it.
Please pay attention to the template "update time" and use the latest date template to upload
Template filling information instructions
Required fields:
"Warehouse-in order number": The number of the warehouse-in order in this import document is only used to distinguish whether it is the same warehouse-in order during this import. If it is the same warehouse-in order, use the same custom one Warehouse order number.
"Warehouse Type": Choose "Purchase Warehousing" or "Return Warehousing". There can only be one warehousing type for the same warehousing order (with the same warehousing order number).
"Estimated arrival time": Please fill in the format of yyyy/mm/dd.
"Delivery Type": Please select "Self-delivery" or "Third-party transportation". When the delivery type is "Self-delivery", the "Delivery Person's Name" and "Contact Number" are required.
"SKU Code": Please fill in the SKU number of the goods in storage.
"Quantity in stock": Please enter the quantity of the goods in stock.
Other fields:
"Delivery Name": Required when "Delivery Type" is "Self-delivery"
"Contact Number": Required when "Delivery Type" is "Self-delivery"
"Transportation Method": Required when "Delivery Type" is "Third Party Transportation"
"Waybill Number": Required when "Shipping Type" is "Third Party Transportation"
"Remarks on the warehousing order": Fill in the remark information on the warehousing order for the warehouse's reference.
“Validity period”: fill in the validity period of the goods in the warehouse receipt. If there are multiple expiry dates for the same SKU in a warehouse receipt, the validity period of the corresponding SKU can not be empty or repeated, and the permanent validity period should be 2999/12/31; otherwise, you can choose whether to fill in according to the actual situation.
"Product Remarks": Fill in the remark information of the goods in the warehouse for reference by the warehouse
Step3 :
After completing the filling in, open the "Bulk Import" window, click "Upload File", and upload the completed import receipt form.
When importing files, the import can only be completed if the file format is completely correct. If there is an error in the content, you can click "Reason for download failure" to view and modify the form according to the instructions before uploading again.
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